Club Meetings and Events

List of 6 items.

• Club Meeting or Club Event?

  CLUB MEETINGS: 

  Club meetings in the library are considered short, informal, and for club members only that require no set-up. Meetings are scheduled in 30-minute time slots, unless a longer slot is requested. To reserve a room for a club meeting please stop by the Circulation desk or fill out the form at the bottom of this page. 

   

  CLUB EVENTS: 

  Club events are larger-scale programs that are generally open to the broader student community and require additional setup and help from the library. Please contact Assistant Outreach Librarian Ruth Quiles at rquiles@lawrenceville.org for help in planning your event.

• Choose the Right Room

  LOWER LEVEL: 

  EC-Electronic Classroom: 20 students maximum

  Food: YES, AV Setup: Yes

   

  Heely Archives Reading Room: 20-30 students *NO FOOD OR DRINK

  Food: NO, AV Setup: YES

  
  

  MAIN LEVEL: 

  McGraw Reading Room: 20 students or more - please reserve a different space if your group is smaller

  Food: YES, AV Setup: YES, if requested

   

  Harkness Room: 15 students maximum

  Food: NO, AV Setup: YES

   

  LAC-Lawrenceville Authors Collection Reading Room: 15 students

  Food: YES, AV Setup: YES, if requested 

   

  UPPER LEVEL:

  Joukowsky Faculty Room: 20 students, can only be used under faculty member supervision

  Food:YES, AV Setup: NO

   

• Room Setup

  Before making a room reservation, visit the room that you would like to reserve.
  
  Do the chairs and tables need to be arranged in a certain way? Do you require additional tables/chairs beyond what is provided in the room? All furniture should be returned to its original location before you leave. 
  
  

  Planning to screen a movie and show a presentation? See below for details about setting up AV equipment, etc.

• AV Equipment and Media

  AV EQUIPMENT

  The library has multimedia projectors, screens, DVD players, a PA system, and flat-screen televisions available for use during your event.  For AV related questions, please contact Circulation Coordinator Kristina Berg at kberg@lawrenceville.org.  

  
  PLEASE NOTE: If you are planning to use AV equipment, we advise that you come in and test it between 8am and 4pm on the day of your event. We cannot guarantee that technical support will be available in the evening and cannot take responsibility if for some reason the equipment does not work.

  
  Heely Archives Reading Room is equipped with four built-in flat-screen monitor connected to a PC to play presentations, movies, etc. FOOD AND DRINK ARE NOT PERMITTED IN THIS ROOM.

  The Electronic Classroom has a mounted projector and screen, a laptop with wireless projector connectivity, and a DVD player with sound system.

  
  SHOWING A MOVIE IN THE LIBRARY?

  Movies, whether they are documentaries or feature film, are covered by copyright law and specifically require Public Performance Rights in order to be shown to an audience outside of a classroom or in the privacy of a home. The Library purchases a film license from Movie Licensing USA that covers most major studios, but not all. See http://k12.movlic.com/ for information about the movies covered and about the performance rights.
  
  If you have any questions about showing a film for a club night or other event outside of classroom teaching, please contact Library Director Mrs. Clancy at pclancy@lawrenceville.org.We are happy to help you obtain or verify the public performance rights. Even if you own the movie, it does not give you the rights to show it in a public setting outside of your home. YouTube versions are probably illegal copies and Netflix is for personal home use as well. 

• Serving Food

  A reasonable amount of food and drink may be served in the library in all rooms EXCEPT for Heely Archives Reading Room, Harkness Room and the Ifft Study Room, with appropriate permission.

  
  

  Do you want to serve food at your event or meeting?

  Speak with Mrs. Clancy or another librarian.
   

  Tables that have food/drink on them MUST be covered with a tablecloth (borrowed from the circulation desk). Please do not rest drinks on any wooden surfaces unless they are covered.

  
  The library adheres to a strict carry in/carry out policy - meaning, if you bring something into the building, make sure you take it with you! We have a large garbage can in the entranceway, as well as a receptacle outside on the entrance closest to the bath house. If you have leftovers or pizza boxes, please bag (bags available from the circ desk) them up and remove them from the building.

• Cleanup

  Please treat the building as well as (or better than!) you would your own living quarters. Clean up after yourself and throw out all trash before leaving. Leave the room exactly as you found it, or cleaner! Remember our carry in/carry out policy if you plan to have food. 

  
  When you are done with your meeting or event, please notify the librarian on duty that you are finished prior to exiting the building.