Employee Guide

Welcome to the Employee Guide for returning to campus during COVID-19. Below, you will find information about policies, procedures, and expectations for all employees of The Lawrenceville School along with resources and avenues for support during this challenging time.

Community Suggestion Box

Do you have a suggestion or an idea to improve the Lawrenceville experience? We are interested in hearing from you! Thoughts, ideas, feedback, and suggestions are welcome. The Community Suggestion Box is an anonymous tool and a way to communicate your ideas to Human Resources who will share the information and partner with select Administrators to evaluate each suggestion carefully. It is open to all with the sole purpose of improving the quality of the Lawrenceville experience and for building a sense of community among staff, faculty, administrators, and students.

Submit Questions or Comments

COVID-Cautious Practices


 

Face Coverings and Mask Requirements

Wearing a mask or face covering can help reduce the transmission of SARS-COV2, the virus responsible for COVID-19. Masks and face coverings are worn to prevent community spread from persons who are pre-symptomatic, symptomatic, or asymptomatic.

Hand Hygiene

Proper hand hygiene is essential in the containment of the SARS-COV2 virus. All on-campus employees are required to practice proper hand hygiene by frequently washing their hands with soap and water, or using sanitizers when soap and water are not available.

 

COVID-Cautious Photos

This summer, in response to lower instances of COVID-19 infection rates and higher vaccination among students, faculty, and employees, the School began expanding postings to include photos of students without masks outdoors on social media, but will continue to monitor for any emerging photo-cautious measures.

Social Distancing and Communal Gatherings

Social Distancing is a public health practice designed to limit the spread of infection by ensuring sufficient physical distance between individuals.

 

OSHA Compliance

The Occupational Safety and Health Administration (“OSHA”) has developed guidelines relating to COVID-19 for employers. In general, OSHA designates members of school communities as at “moderate risk” for exposure and transmission of COVID-19. OSHA recommends that employers develop plans and procedures to protect employees who are at moderate risk of transmission.

Ordering Personal Protective Equipment

In order to ensure the School has an adequate inventory of personal protective equipment (PPE) for students, faculty, and staff, requests for additional orders of PPE will be routed to the Facilities department for processing. The School has purchased sufficient supplies to meet its needs through the Fall term, and is working to maintain inventories to enable the School to ensure smooth, safe operations for as long as necessary.

 

Cleaning Responsibilities

Regular cleaning and disinfecting of clothing and personal objects both on campus, or traveling to and from campus can help reduce the transmission of SARS-COV2, the virus responsible for COVID-19, between persons who are pre-symptomatic, symptomatic, or asymptomatic.

Meals

Dining Services plans to continue its current Select and Go meal service plan for students, faculty and employees during Opening Days after which time, vaccinated persons will be permitted to take meals indoors.

Surveillance Testing and Tracing


 

COVID-19 Screening and Sick Policy

Regular self-monitoring and reporting of symptoms by all students and employees working on or off campus has been an essential measure in limiting the spread of SARS-COV2, the virus responsible for COVID-19, between persons who are pre-symptomatic, symptomatic, or asymptomatic.

COVID-19 Testing

Regular and constant monitoring of those employees working on campus is an essential measure in limiting the spread of SARS-COV2, the virus responsible for COVID-19, between persons who are pre-symptomatic, symptomatic, or asymptomatic.

Contact Tracing

Although the requirement for on-campus employees to carry and regularly scan a POM reading device has been lifted, it is vitally important for any employee who tests positive for COVID-19 to report it promptly to hr@lawrenceville.org in order to initiate follow up contact tracing when applicable.

Travel and Visiting Campus


 

Visitors and Access to Campus

The School deeply values its neighbors, local partners, vendors and visitors who make our community warm and inviting and has at this time opened campus, including buildings, to these, and other approved persons. However, to minimize the risk of potential exposure to COVID-19, the School will require the wearing of masks indoors by all visitors.

Remote Workers Visiting Campus

To ensure that proper protocols are followed, remote employees who visit campus must first obtain approval from their Senior Staff member and Human Resources to ensure that proper mitigation measures are adhered to.

 

Mandatory Travel Reporting

The Centers for Disease Control (CDC) has advised that travel increases one’s chances of getting infected and spreading COVID-19. In addition, the State of New Jersey had implemented an incoming travel advisory requiring individuals coming from COVID-19 high impact U.S. jurisdictions but as of May 17, 2021, lifted all travel ban and related requirements.

Temporary Telecommuting Policy

In response to the impact of the COVID-19 virus (COVID-19 or Coronavirus) on the School’s operations, The Lawrenceville School is temporarily permitting employees to telecommute in accordance with this policy. The Lawrenceville School may amend or terminate this policy at any time, in its sole discretion.

 

Facilities Usage

We have been a semi-closed campus since March 2020 and made the decision early on to suspend facility use and rentals, with the exception of a limited number of summer programs in 2021.

 

Wellness and Leaves


 

Vaccinations

As vaccines became more widely available and an increasing number of faculty and staff were able to be immunized against COVID-19, the School investigated the feasibility of returning to in-person learning in the fall, and in May 2021 announced that all students and employees would be expected to be vaccinated as a condition of employment unless they wished to seek exemption based on medical or religious grounds.

Communicable Illnesses Policy

The School’s top priority is the health and wellness of the entire School community. Therefore, the School strongly urges that employees take necessary and reasonable steps to avoid spreading illnesses during the period of contagion (generally the first 5-14 days of a viral illness and 48 hours after starting antibiotic medications for most bacterial illnesses).

 

Employee Assistance Program

Employees and their immediate family members seeking assistance with psychological, emotional, or substance abuse issues may seek help through the Penn Medicine Princeton Employee Assistance Program (EAP). This program provides confidential counseling and support services to Lawrenceville employees and their families.

Families First Coronavirus Response Act Policies (FFCRA)

The purpose of the new temporary policies (Expanded FMLA Leave Policy and Emergency Paid Sick Leave Policy) is to comply with the Families First Coronavirus Response Act and to assist employees affected by the COVID-19 outbreak with job-protected leave and emergency paid sick leave. These policies will be in effect from April 1, 2020, until March 31, 2021, or until further notice. We reserve the right to modify or amend these policies as needed. Our existing leave policies still apply to all other reasons for leave outside of this policy.

 

Expanded FMLA (EFMLA) Leave Policy

All employees who have been employed with the School for at least 30 days are eligible for EFMLA coverage. Eligible employees who are unable to work or telework due to a need to care for their child when the school (elementary or secondary) or place of care has been closed, or the regular childcare provider is unavailable due to an emergency associated with COVID–19 may utilize EFMLA coverage.

Emergency Paid Sick Leave (EPSL) Policy

This Emergency Paid Sick Leave Policy amends the School’s prior policy giving employees 21 days of Emergency Paid Sick Leave. The School provided this extra sick leave to make sure that employees had sufficient leave to care for themselves and others who were sick from the coronavirus.

 

Temporary Revisions to Vacation Policies

A temporary change to the Lawrenceville School’s Vacation Policy and Vacation Run-Off Policy will be effective July 1, 2021 and will remain in effect through September 30, 2021. This temporary change permits employees greater flexibility in the use of their vacation time while being equitable to all employees due to the pandemic we have experienced during the course of this year.

 

Value-Added Services

Employee Assistance Program (Counseling)
The Lawrenceville School provides you and your adult (18 and older) household members, including children away at college, access to the Penn Medicine Princeton Health Employee Assistance Program (EAP) at no cost. Everyone faces difficult challenges from time to time and Penn Medicine Princeton Health EAP professional counselors will help you sort out the issues.

Learn More >>

HealthAdvocate
Your lifeline for navigating the healthcare and insurance maze is only a phone call away. HealthAdvocate service is provided, free of charge, to employees covered through one of the School’s medical plans; this service extends to the employee’s spouse, dependent children, parents and parents-in-law.

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Telemedicine
With telemedicine you and your family members (up to 9 household dependents) can have easy, on-demand doctor visits in minutes with the use of your smart phone, tablet or computer 24 hours a day. Visits are convenient, private and secure without ever leaving your home, your job or wherever you are. Avoid the inconvenience of traveling to the doctor’s office and waiting in an office. Consider using telemedicine after normal business hours, nights, holidays, and weekends, when your primary care physician is not accessible, for prescription medication requests or refills, for non-emergency medical issues and questions, or when you’re traveling and need medical advice or guidance.

To access telemedicine, you must be enrolled in one of The Lawrenceville School’s medical plans (POS 500, HSA 2000, or HSA 2500).

Learn More >>

Workforce Readiness


 

Potential for Modified Duties

Due to the evolving guidance and uncertainties associated with COVID-19, the School may require employees to perform additional and/or new duties during the school day, such as monitoring common spaces, supervising classrooms, contact tracing and assisting with drop-off/pick-up procedures, at the School’s discretion.

Reasonable Accommodation Process

A Reasonable Accommodation is any change to an employee’s job, to the way their job is done, or the work environment that allows a person with a disability, chronic health condition or a COVID-related matter who is qualified for the job to perform the essential functions of that job and enjoy equal employment opportunities.