Employee Guide

Welcome to the Employee Guide for returning to campus during COVID-19. Below, you will find information about policies, procedures, and expectations for all employees of The Lawrenceville School along with resources and avenues for support during this challenging time.

Community Suggestion Box

Do you have a suggestion or an idea to improve the Lawrenceville experience? We are interested in hearing from you! Thoughts, ideas, feedback, and suggestions are welcome. The Community Suggestion Box is an anonymous tool and a way to communicate your ideas to Human Resources who will share the information and partner with select Administrators to evaluate each suggestion carefully. It is open to all with the sole purpose of improving the quality of the Lawrenceville experience and for building a sense of community among staff, faculty, administrators, and students.

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COVID-Cautious Practices


 

Face Coverings and Mask Requirements

In accordance with the NJ DOH February 7, 2022 announcement lifting universal indoor masking requirement for schools (effective on March 7, 2022), as well as Head of School Steve Murray’s March 26, 2022 letter regarding change to a mask-optional policy, the School will no longer require indoor mask wearing for students, employees, and visitors to campus.

Hand Hygiene

Proper hand hygiene is essential in the containment of the SARS-COV2 virus. All on-campus employees are required to practice proper hand hygiene by frequently washing their hands with soap and water, or using sanitizers when soap and water are not available.

 

COVID-Cautious Photos

At this time, however, in accordance with the NJ DOH February 7, 2022 announcement lifting universal indoor masking requirement for schools (effective on March 7, 2022), as well as Head of School Steve Murray’s March 26, 2022 letter regarding change to a mask-optional policy, the School will no longer require students to be masked for photos posted of indoor settings.

Social Distancing and Communal Gatherings

At present, social distancing guidelines have been suspended indefinitely. The School has instituted a mask-optional policy on the condition of voluntary self-reporting when symptoms of illness are present. In-person faculty meetings, All-School meetings, and other large group gatherings are now permitted.

 

OSHA Compliance

The Occupational Safety and Health Administration (“OSHA”) has developed guidelines relating to COVID-19 for employers. In general, OSHA designates members of school communities as at “moderate risk” for exposure and transmission of COVID-19. OSHA recommends that employers develop plans and procedures to protect employees who are at moderate risk of transmission.

Ordering Personal Protective Equipment

In order to ensure the School has an adequate inventory of personal protective equipment (PPE) for students, faculty, and staff, requests for additional orders of PPE will be routed to the Facilities department for processing. The School has purchased sufficient supplies to meet its needs through the Fall term, and is working to maintain inventories to enable the School to ensure smooth, safe operations for as long as necessary.

 

Cleaning Responsibilities

Regular cleaning and disinfecting of clothing and personal objects both on campus, or traveling to and from campus can help reduce the transmission of SARS-COV2, the virus responsible for COVID-19, between persons who are pre-symptomatic, symptomatic, or asymptomatic.

Meals

As of March 26, 2022, masks are no longer required at any time for vaccinated individuals although all diners should wash their hands thoroughly before and after eating.

Surveillance Testing and Tracing


 

COVID-19 Testing

In accordance with Head of School Steve Murray’s March 26, 2022 letter the School will no longer conduct COVID surveillance testing, but will offer rapid testing to symptomatic individuals, including students, and employees seeking guidance for reporting to work.

COVID-19 Screening and Sick Policy

Regular self-monitoring and reporting of symptoms by all students and employees working on or off campus has been an essential measure in limiting the spread of SARS-COV2, the virus responsible for COVID-19, between persons who are pre-symptomatic, symptomatic, or asymptomatic. Please review attached recommendations regarding isolation for individuals who have tested positive for COVID-19, or quarantine for those who have been exposed to infected individuals.

Contact Tracing

Although the requirement for on-campus employees to carry and regularly scan a POM reading device has been lifted, it is vitally important for any employee who tests positive for COVID-19 to report it promptly to hr@lawrenceville.org in order to initiate follow up contact tracing when applicable.

Travel and Visiting Campus


 

Visitors and Access to Campus

Proof of vaccination will be required of any visitor to the Children’s Center (please see other requirements in Visitors & Access to Campus Additional Guidelines). The School requires all eligible individuals to get a booster shot by January 31, 2022 in order to be considered fully vaccinated. This decision is consistent with the CDC’s strong recommendation that eligible individuals receive the full COVID-19 dose and the booster and supports our commitment to the Best For All Agreement.

Persons who need to come to campus for an appointment must seek approval from and coordinate their visit with a School employee ("Primary School Contact"), schedule an exact appointment time in advance, and stay within designated areas of campus.

Remote Workers Visiting Campus

To ensure that proper protocols are followed, remote employees who visit campus must first obtain approval from their Senior Staff member and Human Resources to ensure that proper mitigation measures are adhered to. For the purposes of this policy, "remote workers" are defined as those employees who have applied for and been granted a waiver of the return to campus requirement effective August 23, 2021 based upon their individual circumstances.

 

Mandatory Travel Reporting

The Centers for Disease Control (CDC) has advised that travel increases one’s chances of getting infected and spreading COVID-19. In addition, the State of New Jersey had implemented an incoming travel advisory requiring individuals coming from COVID-19 high impact U.S. jurisdictions but as of May 17, 2021, lifted all travel ban and related requirements.

Temporary Telecommuting Policy

In response to the impact of the COVID-19 virus (COVID-19 or Coronavirus) on the School’s operations, The Lawrenceville School is temporarily permitting employees to telecommute in accordance with this policy. The Lawrenceville School may amend or terminate this policy at any time, in its sole discretion.

 

Facilities Usage

We have returned to an open campus; therefore, employees now have full access to all indoor buildings including athletic facilities such as the arena track, swimming pool, fitness center, and squash courts.

 

Wellness and Leaves


 

Vaccinations

As vaccines became more widely available and an increasing number of faculty and staff were able to be immunized against COVID-19, the School investigated the feasibility of returning to in-person learning in the fall, and in May 2021 announced that all students and employees would be expected to be vaccinated as a condition of employment unless they wished to seek exemption based on medical or religious grounds. On December 31, 2021, it was announced that all eligible faculty and staff are required to receive a booster shot by January 31, 2022.

Communicable Illnesses Policy

The School’s top priority is the health and wellness of the entire School community. Therefore, the School strongly urges that employees take necessary and reasonable steps to avoid spreading illnesses during the period of contagion (generally the first 5-14 days of a viral illness and 48 hours after starting antibiotic medications for most bacterial illnesses).

 

Employee Assistance Program

Employees and their immediate family members seeking assistance with psychological, emotional, or substance abuse issues may seek help through the Penn Medicine Princeton Employee Assistance Program (EAP). This program provides confidential counseling and support services to Lawrenceville employees and their families.

Families First Coronavirus Response Act Policies (FFCRA)

The purpose of the new temporary policies (Expanded FMLA Leave Policy and Emergency Paid Sick Leave Policy) is to comply with the Families First Coronavirus Response Act and to assist employees affected by the COVID-19 outbreak with job-protected leave and emergency paid sick leave. These policies will be in effect from April 1, 2020, until March 31, 2021, or until further notice. We reserve the right to modify or amend these policies as needed. Our existing leave policies still apply to all other reasons for leave outside of this policy.

 

Expanded FMLA (EFMLA) Leave Policy

All employees who have been employed with the School for at least 30 days are eligible for EFMLA coverage. Eligible employees who are unable to work or telework due to a need to care for their child when the school (elementary or secondary) or place of care has been closed, or the regular childcare provider is unavailable due to an emergency associated with COVID–19 may utilize EFMLA coverage.

Emergency Paid Sick Leave (EPSL) Policy

This Emergency Paid Sick Leave Policy amends the School’s prior policy giving employees 21 days of Emergency Paid Sick Leave. The School provided this extra sick leave to make sure that employees have sufficient leave to care for themselves and others who are sick from the coronavirus. Lawrenceville will provide employees the 21 days of emergency sick leave per fiscal year under the EPSL.

 

Temporary Revisions to Vacation Policies

A temporary change to the Lawrenceville School’s Vacation Policy and Vacation Run-Off Policy will be effective July 1, 2021 and will remain in effect through September 30, 2021. This temporary change permits employees greater flexibility in the use of their vacation time while being equitable to all employees due to the pandemic we have experienced during the course of this year.

 

Value-Added Services

Employee Assistance Program (Counseling)
The Lawrenceville School provides you and your adult (18 and older) household members, including children away at college, access to the Penn Medicine Princeton Health Employee Assistance Program (EAP) at no cost. Everyone faces difficult challenges from time to time and Penn Medicine Princeton Health EAP professional counselors will help you sort out the issues.

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HealthAdvocate
Your lifeline for navigating the healthcare and insurance maze is only a phone call away. HealthAdvocate service is provided, free of charge, to employees covered through one of the School’s medical plans; this service extends to the employee’s spouse, dependent children, parents and parents-in-law.

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Telemedicine
With telemedicine you and your family members (up to 9 household dependents) can have easy, on-demand doctor visits in minutes with the use of your smart phone, tablet or computer 24 hours a day. Visits are convenient, private and secure without ever leaving your home, your job or wherever you are. Avoid the inconvenience of traveling to the doctor’s office and waiting in an office. Consider using telemedicine after normal business hours, nights, holidays, and weekends, when your primary care physician is not accessible, for prescription medication requests or refills, for non-emergency medical issues and questions, or when you’re traveling and need medical advice or guidance.

To access telemedicine, you must be enrolled in one of The Lawrenceville School’s medical plans (POS 500, HSA 2000, or HSA 2500).

Learn More >>

Workforce Readiness


 

Potential for Modified Duties

Due to the evolving guidance and uncertainties associated with COVID-19, the School may require employees to perform additional and/or new duties during the school day, such as monitoring common spaces, supervising classrooms, contact tracing and assisting with drop-off/pick-up procedures, at the School’s discretion.

Reasonable Accommodation Process

A Reasonable Accommodation is any change to an employee’s job, to the way their job is done, or the work environment that allows a person with a disability, chronic health condition or a COVID-related matter who is qualified for the job to perform the essential functions of that job and enjoy equal employment opportunities.