Bunn Library Policies

List of 4 items.

  • Cell Phones

    Please take calls in the vestibules of the building and set phones to silent.
  • Conduct & Expectations

    Students are expected to be aware of their surroundings, respecting the building and the rights of others to study without distraction. Ask questions, be curious, communicate and respond to notices and emails.
  • Food or Drink

    Food and drink is not permitted in the Archives Reading Room.  Beverages with lids are allowed in all other locations. Food is permissible, with advance notice, in designated areas for club meetings and special events.
  • Study Hall

    Students are reminded that study hall rules are enforced in Bunn from 8 PM-9:50 PM and students are expected to work quietly. Group study is encouraged in study rooms while the Reynolds Fine Arts Room is designated as a quiet zone.

Additional Policies

List of 6 items.

  • Circulation Policies

    The Lawrenceville School ID serves as your library card and is required for the checkout of materials. Forgot your ID? There is a waiver book that you can sign.
     
    Borrowing Materials
    Students are responsible for all materials checked out in their name. The loan period for books, Kindles and CDs is three weeks, while films, AV equipment, games and calculators circulate for two days.
    • Materials may be returned to the Circulation Desk or after hours in the book drop located at the Crescent side entrance to the building.
    • Items may be renewed as long as no one else has put a request in for them. However, if overdue and requested, they must be returned.
    The library does not charge fines for overdue materials, but asks that students return/renew all items in a timely fashion. Overdue notices are sent via email. Failure to respond to a third notice will result in a detention. All users are financially responsible for the loss or damage of library items. The charge is the price of the item plus a $10 processing fee. The fee for out-of-print materials is $35. Payment is expected in a timely manner. We accept cash, check or charges to the Big Red account. Faculty book loans are for 10 weeks and can be renewed up to a year.
     
    Reserve Materials
    Reserve materials are items that a faculty member has put aside for students to use in the library. They can be located at the Circulation Desk or in the Reference Room. These items are for many to use and do not circulate outside the library. To use reserve materials found at the Circ Desk, present your school ID or sign the Waiver Book.
    Failure to check out or return reserve materials may cause a student to be placed on detention.

    Faculty may request that an item be placed on reserve either in person or by emailing circ@lawrenceville.org.
     
    Requests
    Materials not owned by library may be requested to be added to the collection. All requests can be made at either the Circulation or Reference Desks.

    Materials in our collection may be requested through our online catalog by logging into “My Account” and requesting the items. These materials will be pulled by the next business day and placed on hold for you. If the item is already checked out, your request will be noted. If the item is needed for a project, please let a librarian know and the item will be recalled. If two people need the book, it will go on Reference Room Reserve for both of you to use in the library. Requests for non-urgent materials may take up to 21 days for the material to be returned to the library.
     
    Interlibrary Loan and Document Delivery
    Books or articles not owned by Bunn may be requested through Interlibrary Loan and will be borrowed from another library. These items can take up to seven days to arrive. For renewals, please contact ILL in advance, since the approval of the renewal is made by the lending library.

    Document Delivery of articles is a more expedited form of Interlibrary Loan, taking less than 72 hours for the delivery. To make an ILL request, contact a librarian or fill out a form at the Circulation Desk.
     
    Holds
    Items that are on hold for you can be picked up from the Circulation Desk. They are held for 14 days and then re-shelved.
     
    Princeton University Access Cards
    The Library has purchased one card that allows access privileges to Princeton University’s libraries. It does not allow one to borrow books from Princeton. The loan period for the access card is 24 hours and there is a $10.00 per day late fee. The access card is checked out from the Circulation Desk and students are asked to show their school ID. To plan your visit, speak to a librarian.

    For questions pertaining to Circulation, feel free to contact the Circulation Desk in person, by phone at 609-895-2233 or by e-mail at circ@lawrenceville.org
  • Collection Development Policies

    The purpose of collection development is to select, enhance, monitor, and oversee the print and electronic resources of the Bunn Library in order to provide the Lawrenceville community with ready access to authoritative, accurate, and relevant information to support curricular needs and recreational reading interests.

    Responsibility for the development and maintenance of the library’s resources rests with the Library Director and the librarians under the leadership of the Assistant Library Director who is responsible for acquisitions.  Specific criteria for selecting material for acquisition include the following:
    • specific needs of the curriculum
    • recreational reading interests of the community
    • strength of present holdings in the same or similar area
    • cost and budget considerations
    • quality of peer reviews
    • lasting value of content
    • appropriateness of academic level
    • authority of author and publisher
    • ease of access and use
    • suitability of format and contents
    A variety of peer reviewing services and tools are employed in the selection of both print and electronic resources. All selection of resources is done by the librarians and is subject to the review of the Assistant Library Director.

    The librarians work closely with faculty and students to identify and purchase materials in multiple formats that will support their teaching, learning, and recreational reading needs. Out-of-print materials and specialized resources not available at Bunn are obtained either through purchase or our inter-library loan service.

    The circulating and reference collections are weeded on a continuous basis. Items no longer deemed appropriate for the collection are removed, such as multiple copies, outdated materials, materials available in other formats, and non-essential items in poor condition.

    Film Collection Policy
    The Bunn Library collection of film on DVD and VHS is designed to serve The Lawrenceville School community as a whole. The film collection reflects the community’s varied tastes and interests. It supports the school’s curriculum through an extensive collection of documentaries covering all academic disciplines, plays, and dramatic works. In addition, the collection supports film studies and the arts with feature films of high quality and/or historical significance, as well as “cult” films, and films that are considered important for their direction, cinematography, acting, animation, studio of origin, or script. The collection also recognizes the role of film as pure leisure and entertainment for adults, teenagers, and children, and therefore has in its collection quality feature films that are considered of interest to various age groups in general.
     
    Gift and Donation Policy
    All gift donations are reviewed by the Assistant Library Director and Director prior to acceptance and are accepted subject to the criteria listed above. While we can add some materials to our collection, large donations can be a challenge. Materials not added to our collections will be found a new home.

    Lawrenceville Authors
    We welcome the donation of your published materials which will be added to our Lawrenceville Authors Collection.
  • Copyright Policy

    I. General Information

    The Copyright Act, the federal statute establishing the terms of copyright protection, has its basis in the United States Constitution, which confers upon Congress the power “to promote the Progress of Science and useful Arts, by securing for limited times to Authors… the exclusive Rights to their… writings”. Art. I , Sect.8. The Copyright Act protects all types of expression or authorship fixed in any tangible medium, including written works, paintings, sculptures, photographs, videos, recorded music, sheet music, computer programs, video games, architectural design and choreography.

    Copyright law conveys certain exclusive rights to the copyright holders, including the following rights: copying their works, making derivative works, distributing their works, and performing their works. These rights exist from the moment a work is created, whether or not a copyright notice appears on the work. It is always best to assume that the provisions of copyright law protect any materials being used for instructional purposes, unless the materials are explicitly identified as belonging in the public domain.

    Copyright protection does not extend to works in the public domain which include: (1) works for which the applicable term of copyright protection has expired; (2) works published by the federal government (e.g., published by the Centers for Disease Control or the National Oceanic and Atmospheric Association); (3) works that lack sufficient originality or expression to qualify for copyright protection (e.g., unadorned calendars, indices, phone books, databases); and (4) works expressly donated to the public domain. Such works may be copied and used without the permission of the author or publisher.

    These rights exist from the moment a work is created, whether or not a copyright notice appears on the work. It is always best to assume that the provisions of copyright law protect any materials being used for instructional purposes, unless the materials are explicitly identified as belonging in the public domain. In using copyrighted materials for instructional purposes, even under "fair use" guidelines, it is always wise to acknowledge the copyright owner in a very clear way.

    II. Fair Use

    Fair use: a limited exemption
    Copyright law does allow limited copying, distribution, and display of copyrighted works without the author's permission under certain conditions known as "fair use."

    The Fair Use Statute
    The following is the full text of the Fair Use Statute of the U. S. Copyright Act.:
    Section 107 of the Copyright Act of 1976. Limitations on exclusive rights: Fair Use
    Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright.

    But note that the concept of "fair use" provides limited exemption, and does not encompass wholesale copying and distribution of copyrighted work for educational or any other purpose without permission. Copying for an educational or scholarly purpose is not per se a “fair use.”

    Copyright law does not specify the exact limitations of fair use. Instead, the law provides four interrelated standards or tests, which must be applied in each case to evaluate whether the copying or distributing falls within the limited exemption of fair use.

    Here are the four standards:
    1. The purpose and character of the use.
      Duplicating and distributing selected portions of copyrighted materials for specific educational purposes falls within fair use guidelines, particularly if the copies are made spontaneously, for temporary use, and not as part of an anthology.
    2. The nature of the copyrighted work.
      Fair use applies more readily to copying paragraphs from a primary source than to copying a chapter from a textbook. Fair use applies to multimedia materials in a manner similar if not identical to print media.
    3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
      Copying extracts that are short relative to the whole work and distributing copyrighted segments that do not capture the “essence” of the work are generally considered fair use.
    4. The effect of use on the potential market for or value of the work.
      If copying or distributing the work does not reduce sales of the work, then the use may be considered fair. Of the four standards, this is arguably the most important test for fair use.
    Guidelines for Reproduction of Copyrighted Materials
    1. Copying
      Following the “fair use” guidelines, segments of copyrighted print, electronic, music and multimedia materials may by captured, copied, digitized, transformed to another medium, or manipulated for educational purposes only, by members of the Lawrenceville community. Burning CDs of copyrighted music and some file sharing may not be covered under Fair Use.
    2. Acknowledgement
      The holder of the copyright to each copied segment must be clearly and prominently acknowledged on or next to the print or digitized material, even when “fair use” guidelines are observed. Information to include would be title, author, publisher, place of publication, date of publication, and page numbers. To encourage students to abide by the school’s academic honesty policy, all materials reproduced should be cited such that the source can be acknowledged using an established format. See the Bunn Library's Citation Guide web page for detailed citation formats.

      Example of a full acknowledgement:
      This material has been reproduced from Random Reminiscences of Men and Events by John D. Rockefeller (Tarrytown, NY: Sleepy Hollow Press and Rockefeller Archive Center, 1984), page 86.
    3. Incorporating copyrighted materials into new works
      Segments of print or digitized material may be incorporated into papers and projects for instructional and scholarly purposes. Permission must be sought to use digitized materials in works that are circulated beyond the original educational setting or that may have commercial value.
    4. Network access to materials reproduced in Blackboard or internal web pages
      Network access, including World Wide Web access, to copyrighted material reproduced and posted to Blackboard or other intranet sites is restricted to the Lawrenceville campus network. Such digitized collections are accessible temporarily and for instructional purposes only by Lawrenceville students and faculty. Prominent notice must be given that such study materials may not be downloaded, retained, printed, shared, or modified, except as needed temporarily for specific academic assignments.
    5. Personal and course Web pages
      Faculty and students who create Web pages must respect the rights of copyright holders. At a minimum, the same considerations that apply to written reproduction apply to electronic reproduction.
    6. Images
      When using images in websites or other publications, a good rule of thumb is the smaller the image, the more that image qualifies under “fair use”, in fact thumbnail images under 125x125 have been cleared as fair use, as they are not suitable for sale as prints. Larger images tend to be protected under fair use if they are displayed in a secure medium (password protected) like Blackboard.
    III. Digital Millennium Copyright Act

    The Digital Millennium Copyright Act (DMCA) is a US Copyright law which “criminalizes production and dissemination of technology whose primary purpose is to circumvent measures taken to protect copyright, not merely infringement of copyright itself, and heightens the penalties for copyright infringement on the Internet”.
  • Media Equipment

    The Bunn Library Media Services mission is to empower and support our students with equipment and assistance using multimedia hardware, software, and tools in their academic pursuits. For video creation and display the Library houses two digital cameras, tripods, microphones, and LCD projectors and screens. The video creation items circulate for two days and students are required to sign a responsible use waiver. AV Equipment cannot be renewed without approval from a librarian. After creating video or audio, we offer software assistance editing or manipulating your work. For help, contact Autumn Sinai.
     
    In addition to the above, digitization of video or splicing of movie clips into Haiku are just two of the services Autumn Sinai can assist you with. Other services include filming of classroom sessions or teaching seminars. For additional information please contact Autumn Sinai at asinai@lawrenceville.org.

    Lending Policy for Media Equipment
    Video creation equipment circulates for two days. Students and faculty are required to sign a responsible use waiver. For more information speak to a librarian.
  • Test Proctoring Policy

    Test Proctoring Policy
    The librarians will provide proctoring for tests and quizzes for students who were absent from class due to illness or injury, athletic obligations, college visits, or other legitimate reasons. Students who need extended time will also be proctored.

    The librarians and library staff do not proctor Final exams, AP practice tests, or full class retests. We would also appreciate it if you would not drop off 15 minutes quizzes or long in-class assessments of more than an hour, excluding extended time tests for students on the accommodations list. Please also think carefully about the number of tests you are dropping off. They can add up quickly with the number of faculty dropping off a few at a time. If you have more than two students needing to make up a test consider utilizing your department colleagues and/or the Dean of Academics.

    Students who miss a Lawrenceville final exam should be referred to the Dean of Academics office. The Library will not proctor exams, unless formal arrangements have been made through the Dean’s office.

    The librarian on duty has primary responsibility for assisting students with research and for monitoring the building in the evening. All assessments must be completed by 9 p.m. The librarian on duty has discretion in making a decision about whether the test can be proctored after 9 p.m. Students need to plan their time carefully and make sure that they have enough time to complete the assessment in the time allotted. Students may not interrupt or restart a test after it has begun.

    All tests will be proctored by the librarian on duty at the Reference Desk or in some cases by one of the circulation staff. Tests will be conducted in the Reference Room, Harkness Classroom, McGraw Reading Room, or Heely Room (located in the Archives). Cell phones, coats, and backpacks will be kept at the circ desk.

    Procedure for submitting a test
    The faculty member should stop by the Circulation Desk and fill out the test taking instruction form. Information needed includes: a contact number in case there are questions, instructions on what tools are allowed, the student’s name(s) and the amount of time allotted. Students need to have their teachers indicate on their tests that they are eligible for extended time (time and half), keyboarding, or other accommodations. The Library staff are not responsible for determining the parameters for any tests, as it is the faculty member’s responsibility to fill out the test form completely and accurately.
    Communication between the teacher and student about when the test is going to be taken, the amount of time being given for the test and brainstorming on a start time so that the test ends before 9 P.M. will enhance the test taking experience for all.

    Problems
    Faculty must be available by phone to answer questions from the students and librarians. Any problems or inconsistencies in the test-taking process will be reported by the librarian to the faculty member, the Director and Assistant Director, and will be recorded on the test proctor sheet. It is the responsibility of the teacher to follow up with the student.
    Questions about the policy for proctoring tests at the Library should be addressed to Paula Clancy or Liz McCall.
  • Using Rooms in the Library

    The Bunn Library has a variety of spaces that can be reserved by Lawrenceville faculty and students. We request that you schedule your use of a room in advance. Faculty may reserve a room using the Veracross/Axiom System. Students should visit our Club Meeting and Events page to make a room reservation online. Reservations can also be made by both Faculty and Students by calling the Circulation Desk (895-2233). Please note that Faculty use of the library for classes and library instruction are a priority and other requests may need to be altered to accommodate curriculum needs.
     
    Rooms that can be scheduled:
    The Lower Level: One computer space. The Electronic Classroom is equipped with 14 computers, an instructor’s workstation and a projection system. Heely Archives Reading Room may also be reserved. Please note that food or drink are not permitted on this floor.

    The Entry Level: Daytime use of the Reference Room is welcomed. The McGraw Reading Room can be used for classes, evening meetings and special events. Special requests for a change in the seating arrangement, use of audio visual equipment or the use of food in this room needs to be arranged with the library staff well in advance. Fire safety laws prevent us from having more than 70 people in the room.
     
    Upper Level: The Reynolds Fine Arts Room is available for day time classroom use. The Joukowsky Faculty Lounge, which is primarily for faculty use, should be used under the supervision of a faculty member. Special events may be held in the room. It seats 10-15 comfortably.

    Individual viewing rooms are available for students to watch classroom video related materials only. Sign-up for use of the room at the Circulation Desk.

    For more detailed information regarding our available rooms, please visit our Club Meetings and Events page.
Through House and Harkness, Lawrenceville challenges a diverse community of promising young people to lead lives of learning, integrity, and high purpose.  Our mission is to inspire the best in each to seek the best for all.