The mission of the Lawrenceville School Archives is to appraise, collect, organize, describe, preserve and make available School and School-related records of permanent administrative, legal, fiscal and historical value in order to support the School’s educational mission.  This support is provided to the administration and faculty; to other support departments within the School; to students in the form of educational opportunities in the Archives; and to alumni and outside researchers as a means of promoting the academic and historical reputation of the School.

Hours

The archives are generally open Monday-Friday, 8:00 a.m.-4:30 p.m. during the school year and 8:30 a.m.-4:00 p.m. throughout the summer, except for those days on which the Bunn Library is closed. When preparing to visit, confirm the hours with archives staff by calling (609) 895-2108.

Please check the Bunn Library website for regular library hours and special closing dates.

Visiting

The Lawrenceville School’s Stephan Archives is open to all researchers. Users who are planning on publishing their resulting research must fill out a Publication Permission Form before conducting their research.  For more information about access to our records, see our Policies page.  Please contact the archivist before visiting to confirm hours and availability.

Campus map: The Stephan Archives is located on the Lower Level of the Bunn Library, identified as Building #23 on the map. Parking is available behind the Crescent (Buildings #9-13) and in the parking lot between Kirby House (Building #13) and the Al-Rashid Strength & Conditioning Center (Building #26).

List of 5 items.

  • Access to Records

    School archival records will normally remain closed for a maximum period of twenty years from the date of their creation (the date on which each document was written) unless the office of origin has designated a shorter period.  Publications by the School will generally be considered open upon publication, including the school newspaper (The Lawrence), the School alumni magazine (The Lawrentian).  The only records that are restricted for a different period are:

    Student records: Restricted to administrative users for 80 years following the student’s class date and with the death of the student, except by permission of the Registrar. Under FERPA, students are permitted access to their own records. [i] Files in other collections containing student disciplinary records and grades also adhere to these restrictions.

    Personnel records: Unpublished material contained in personnel files of individual members of the faculty will be closed until 100 years until after the person’s year of birth or 5 years after the person’s year of death, whichever is longer. Exceptions may be made only with the prior approval of the Dean of the Faculty.

    Access to certain other records may be restricted by law regardless of time passage.

    [i] In order to protect the privacy of our community members, access by name to individual student and personnel records (e.g. for biographical studies) will be permitted only in accordance with the above policies.  Such records, even where located in runs of otherwise unrestricted material, are still considered closed and not subject to use by researchers.  Access for aggregate studies (anonymous studies of groups) will be considered in accordance with this policy and the rules and regulations of the School Archives.  Access will also be denied when restricted by law regardless of the number of years which have elapsed.
  • Collection Policy

    I. Introduction
    II.Core Mission
    III. Collection Development
    1. Official records, papers and publications of The Lawrenceville School
    2. Records related to members of the School community
    3. Lawrenceville Authors Special Collections
    4. Artifacts relating to the history of the School
    5. Materials the Stephan Archives does not collect
    IV. Donations

    I. Introduction
    The Lawrenceville School’s Stephan Archives serves as the final repository for the historical records of The Lawrenceville School. Its primary purpose is to document the history of the School and to provide source material for administrators, faculty, students, alumni, and other members of the School community, as well as scholars, authors, and other interested persons who seek to evaluate the impact of the School’s activities on the history of American social, cultural, and intellectual development.

    II. Core Mission

    The core mission of the Stephan Archives is as follows:
    • To appraise, collect, organize, describe, make available, and preserve records of historical, legal, fiscal, and/or administrative value to The Lawrenceville School
    • To provide adequate facilities for the retention and preservation of such records
    • To provide information services that will assist the operation of the School
    • To serve as a resource and laboratory to stimulate and nourish creative teaching and learning
    • To serve research and scholarship by making available and encouraging the use of its collections by members of the School and the community at large
    • To promote knowledge and understanding of the origins, aims, programs, and goals of the School, and of the development of these aims, goals, and programs
    III. Collection Development
    On November 4, 1908, the Lawrenceville School designated that an official storage space (then located in Memorial Hall) for the school archives be established. Today, the School’s archives are located in the Stephan Archives in the Bunn Library.  The Stephan Archives’ collections policy is based on the Society of American Archivists’ Guidelines For College and University Archives (1983), which calls for the preservation of School records for the purposes of:
    • maintaining a clear account of School life and achievements, administrative policy and actions and educational programs
    • reinforcing an image of the School that stimulates financial support and encourages an appreciation of the School’s past and its role in the history of American higher education among students, faculty, and alumni
    • making available a body of records useful for student, casual, and scholarly research in history and other disciplines.
    The records of The Lawrenceville School are voluminous. In the absence of systematic records management, the Archives must rely on the cooperation and support of administrators, deans, directors, faculty, students, and alumni to ensure that materials of historical value are collected and preserved. The School Archives will promote school-wide records management and collect material in the following categories from all administrative and academic units of the school with the exception of the Health and Wellness Center, which maintains a separate archival collection.

    A. Official Records, Paper and Publications of The Lawrenceville School
    Official records encompass the records or papers generated or received by the various administrative offices of The Lawrenceville School in the conduct of their business. These records will include:
    • Minutes, memoranda, correspondence and reports of the Board of Trustees
    • Records of the Office of the Head Master, including correspondence, administrative subject files and reports
    • Correspondence, subject files, and reports of the Deans of Academics, Faculty, Residential Life, and Students and other such administrators as will be appointed
    • Correspondence, subject files and reports of the offices of central administration, including Admissions, College Counseling, Day Student Office, Financial and Administrative Services, and the Registrar
    • Correspondence, subject files and reports of the offices of the individual academic departments, and academic programs including Educational Support and Advising, International Programs, Multicultural Affairs, and Performing Arts
    • Correspondence, subject files and reports of the offices of supporting departments, including Alumni and Development, Athletics, Buildings and Grounds, the Bunn Library, Communications, Dining Services, the Health and Wellness Center, Information Technology Services (ITS)
    • Minutes, memoranda and reports of all major academic and administrative commissions, councils and committees including the Faculty and its committees
    • Departmental records, including: minutes, reports, correspondence, and syllabi
    • Examples of student work
    • Accreditation reports and supporting documentation
    • Annual budget and audit reports
    • Records of the Registrar, including timetables, class schedules, enrollment reports, graduation rosters and other reports issued on a regular basis
    • Inactive student records
    • Alumni records, including minutes of the alumni associations
    • Records of student organizations
    • All publications, newsletters and booklets distributed in the name of The Lawrenceville School, including catalogs, special bulletins, yearbooks, student newspapers, School directories and faculty/staff rosters, faculty and administration newsletters and publications, alumni publications and ephemeral material
    • Photoprints, negatives, slides, audio and video film, tapes, reels, oral history interviews, scrapbooks and optical and compact discs documenting the development of the School
    • Maps, prints and architectural drawings documenting the physical changes and development of the School
    • Electronic records representing any of the above contents
    The official administrative records of the Lawrenceville School (correspondence, reports and subject files) designated as archival should be inactive and no longer used in the current activities of the originating office. Records should be forwarded to the Archives after consulting with the archivist for the orderly transfer of non-current materials. An inventory of records transferred should accompany accessioned material. The originating office may place restrictions on access to non-current records in addition to the restrictions on administrative, Board of Trustees, employee and student records described in the Access Policy statement.

    B. Records related to members of the School community

    The Lawrenceville School Stephan Archives will solicit and collect records and papers which are not official School records but which relate to the history the Lawrenceville School and its community members. Examples include:
    • Professional and personal papers of the members of the Board of Trustees if associated with School business
    • Professional and personal papers of alumni relating to their Lawrenceville experiences and, for eminent alumni, their great life experiences
    • Papers or records dealing with the history of Lawrence Township as they relate to the growth and development of the School
    • Papers, records and published items on Lawrenceville School and its role in the history of secondary education
    C. Lawrenceville Authors Special Collections
    The Lawrenceville Authors Special Collections include non-circulating copies of books and publications by and about faculty members and alumni. The Stephan Archives does NOT collect rare or antique books that are unrelated to Lawrenceville as a subject.

    D. Artifacts relating to the history of the School

    The Lawrenceville artifact collection includes 3D objects, banners, clothing, other textiles, trophies, plaques and other objects that document the material history of the School.

    E. Materials the Stephan Archives does not collect
    • Invoices or financial statements documenting minor financial transactions
    • Duplicates or multiple copies of publications and records
    • Duplicates or multiple copies of non-annotated drafts
    • Blank forms kept for supply purposes
    • Personal or private papers neither created nor received in connection with The Lawrenceville School’s business
    • Newspaper clippings not related to The Lawrenceville School
    • Published books and articles not written by Lawrentians
    • Textbooks
    IV. Donations
    • Items sent to the archives that are not official school records become the property of the School, to be kept or discarded as determined by the archivist’s professional judgment.
    • The Stephan Archives reserves the right to refuse articles which are not suitable for our collections or which have mold or insect damage which could pose a hazard to our existing collections.
    • If a collection or item is not appropriate for the School’s collections, archival staff may assist the donor in locating a more appropriate institution to receive the donation.
    • Donations should include the donor’s name and contact information.
    • The Stephan Archives does not perform financial appraisals of donated collections for tax purposes. While the archives can issue a detailed gift acknowledgment listing donated items, assessment of materials’ fiduciary value must be conducted by an outside appraiser.
    • When possible, as much information about items as possible should be included, including associated people, events, locations and dates.
    This document is modeled on the NYU Collection Policy.
  • Donating Materials

    The Lawrenceville School’s Stephan Archives welcomes donations of materials related to the history of the School. Please see our Collection Policy for details on what the archives collects.

    Things to know before you donate:
    • Materials are legally transferred from the donor to the Stephan Archives when the donor reviews and signs a deed of gift. The Archives can only devote resources to the description and preservation of collections which it owns. Materials on loan are generally not accepted.
    • Items sent to the archives that are not official school records become the property of the School, to be kept or discarded as determined by the archivist’s professional judgment.
    • The Stephan Archives reserves the right to refuse articles which are not suitable for our collections or which have mold or insect damage which could pose a hazard to our existing collections.
    • If a collection or item is not appropriate for the School’s collections, archival staff may assist the donor in locating a more appropriate institution to receive the donation.
    • Donations should include the donor’s name and contact information.
    • The Stephan Archives does not perform financial appraisals of donated collections for tax purposes. While the archives can issue a detailed gift acknowledgment listing donated items, assessment of materials’ fiduciary value must be conducted by an outside appraiser.
    • When possible, as much information about items as possible should be included, including associated people, events, locations and dates.
  • Making Paper and Digital Copies

    Your rights and responsibilities regarding photocopies and digital Images from The Lawrenceville School’s Stephan Archives

    1) The copyright law of the United States (Title 17, United States Code) allows us to provide a research copy of any work in our collections, published or unpublished, in whole or in part, for personal, one-time use by a researcher unless forbidden by law, by Deed of Gift, or by other instrument of transmittal. Compliance with copyright law in the use of a photocopy or reproduction provided by the School Archives is the responsibility of the user.

    2) When we fulfill a request for copies, we do so as the physical owners of the original materials. You should be aware that (a) the copies are for your own research use; (b) in most cases, we do not control the copyright; (c) you bear the responsibility for obtaining such permissions (if any) as may be necessary to use the copy for other purposes; and (d) you bear responsibility for determining whether and to what extent it is permissible to copy from the work under the doctrine of fair use.

    3) When practical, we will try to facilitate contact between a researcher and copyright holder by sending a message to the copyright holder requesting that we release contact information. When we know a copyright holder does not object to having his or her contact information released, we can provide the contact information directly to the researcher.

    4) If you desire to publish, exhibit, or broadcast copies of materials from our collections, you will need to complete a Publication Permission Form. Academic researchers must have this form approved by the School Archivist before research can be conducted. Commercial publishers must seek permission from the School’s Communications Department. This form does not grant copyright permission, which researchers are responsible for obtaining, but it assures that the Lawrenceville School Stephan Archives is properly credited as the physical owner of the item in question. Where space allows, please include the line: “The Stephan Archives, The Lawrenceville School.” Where space is limited, the shorter credit “The Lawrenceville School” is acceptable.

    Reproduction Fees

    The following fees apply whether the actual copies or scans are made by archival staff or researchers. The Stephan Archives customarily waives fees for student, faculty and other administrative users.

    Paper photocopies: 10 cents per page
    Digital scans:
    • Up to 3 scans, free
    • 4-5 scans, $1
    • 6+ scans, $1 per additional scan
    Payment may be made by researchers in the form of cash, check or money order made out to “The Lawrenceville School, Stephan Archives,” or via Paypal. When paying via Paypal, additional processing fees may apply. We do not accept credit cards directly. Please contact the archivist for more information.
  • Use of Archives by Classes

    Lawrenceville faculty are welcome to bring classes into the Stephan Archives for research that supports their curriculum.  Before visiting:
    • Contact the archivist or staff to review what materials your class would like to look at. Collections are usually pulled in advance in preparation for your class visit, although additional materials can be retrieved during the class period if necessary.
    • Book the Heely Archives Reading Room in the Veracross Reservation Database for the class period you are interested in.  The reservation will need to be approved by the archivist before it is finalized.
    • If students will be handling original materials, they may be asked to wash and dry their hands thoroughly and/or use white cotton gloves.
    • Most materials can be photocopied, photographed or scanned by students, but discretion always rests with the archivist or archives staff. Materials do not circulate and must remain in the library.

Contact Information

The Stephan Archives
The Bunn Library
The Lawrenceville School
PO Box 6128
2500 Main Street
Lawrenceville, NJ 08648

Main Archives Number
(609) 895-2108

Archivist
(609) 895-2034

General Library Information
(609) 896-0076

Fax
(609) 895-2159

Our Staff

List of 3 members.

Through House and Harkness, Lawrenceville challenges a diverse community of promising young people to lead lives of learning, integrity, and high purpose.  Our mission is to inspire the best in each to seek the best for all.